Privacy Policy

1. Information We Collect

1a. Information You Provide

When you create an account or use the Service, you may provide:

• Account information: your name, email address, and password
• Profile information: dietary restrictions, allergies, and food preferences you choose to share
• Trip and meal content: meal plans, grocery lists, notes, comments, duty assignments, and expense records
• Guest information: names and dietary details of guests you add to a trip (who do not have their own accounts)
• Communications: messages you send us through our contact form

1b. Information Collected Automatically

When you use the Service, we automatically collect certain technical information, including:

• Log data: IP address, browser type, pages visited, and timestamps
• Device information: device type, operating system, and screen size
• Usage data: features used, actions taken, and time spent in the app
• Cookies and similar technologies: see Section 5 below

2. How We Use Your Information

We use the information we collect to:

• Create and maintain your account
• Provide, operate, and improve the Service
• Enable collaboration features (sharing trips, syncing data with group members)
• Send you notifications and digests you have opted into
• Respond to your support requests and inquiries
• Analyze usage patterns to improve features and fix bugs
• Comply with legal obligations

We do not sell your personal information to third parties.

3. How We Share Your Information

We do not sell, rent, or trade your personal information. We may share information in the following limited circumstances:

• With other trip members: content you add to a shared trip (meals, duties, comments, grocery items) is visible to all members of that trip
• With service providers: we may share information with trusted third-party vendors who help us operate the Service (such as hosting providers, analytics platforms, and email delivery services), under confidentiality agreements
• For legal reasons: if required by law, court order, or governmental authority, or to protect the rights and safety of our users or others
• Business transfers: in the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction, with notice provided to you

4. Data Retention

We retain your personal information for as long as your account is active or as needed to provide the Service. You may delete your account at any time, which will remove your personal profile information. Note that content you contributed to shared trips (such as meal plans or comments) may remain visible to other trip members after you leave or delete your account, as it is part of shared group data.

5. Cookies

We use cookies and similar tracking technologies to keep you logged in, remember your preferences, and understand how the Service is used. You can control cookies through your browser settings, though disabling cookies may affect the functionality of the Service. We may use the following types of cookies:

• Essential cookies: required for the Service to function (e.g., keeping you logged in)
• Analytics cookies: help us understand usage patterns (e.g., which features are used most)

6. Children's Privacy

The Service is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have inadvertently collected information from a child under 13, please contact us and we will delete it promptly. Users may add children as guests on trips, but guest profiles collect only a name and optional dietary information, and guests do not have accounts.

7. Security

We take reasonable technical and organizational measures to protect your information against unauthorized access, loss, or misuse, including encrypted data transmission (HTTPS) and secure storage practices. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

8. Your Rights and Choices

Depending on your location, you may have rights regarding your personal information, including:

• Access: request a copy of the personal information we hold about you
• Correction: request that we correct inaccurate or incomplete information
• Deletion: request that we delete your personal information, subject to certain limitations
• Opt-out of emails: unsubscribe from marketing or digest emails at any time via the link in those emails or through your notification settings in the app

To exercise any of these rights, please contact us through grouptripplanner.com/contact.

9. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to delete your personal information, and the right to opt out of the sale of your personal information. We do not sell personal information. To exercise your CCPA rights, contact us at grouptripplanner.com/contact.

10. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will update the effective date at the top of this page. If we make material changes, we will notify you by email or through a notice in the app. Your continued use of the Service after changes take effect constitutes your acceptance of the updated policy.

11. Contact Us

If you have questions or concerns about this Privacy Policy or how we handle your information, please reach out through the contact form at grouptripplanner.com/contact.